Personal Assistant to GM – HCMC – REF 061/2018

Workplace: HCMC

Company profile: french company in pharmaceutical sector

Job Description: 

Provide assistance for General Manager, help GM to manage her workload, organise her day and free up the time by providing administrative support.

• Screening phone calls, enquiries and requests, including handling them when appropriate; 
• Dealing with incoming email, faxes and post, often corresponding on behalf of the General Manager;
• Meeting and greeting visistors at all levels of seniority; 
• Organising and maintaining diaries and making appointments;
• Producing documents, briefing papers, reports and presentations; 
• Organising, attending meetings, taking minutes and ensuring the General Manager is well prepared for meetings;
• Liaising with clients, suppliers and other staff; 
• Deputising for the General Manager, standing in for GM in her absence, making decisions and delegating work to others in the General Manager's absence;
• Responsibility for accounts and budgets with Principals; 
• Organising logistics for visitors from Principals as well as Head Quarter not limited to incoming visa, accommodation, transportation;
• Managing and reviewing filing; 

Job Requirements:

• At least 2 years of similar experience
• Previous clerical, secretarial or commercial work experience is essential
• Fluent English & French speaking; 
• Listening and Communication Skills;
• People/Interpersonal Skills: first line of communication between GM and the outside world, potentially speaking with clients, other employees and upper management;
• Organisation Skills; 
• Computer Skills: Writing emails, transcribing notes, faxing, copying, and creating spreadsheets or printing documents figure heavily in an personal assistant's day; 
• Flexibility;
• Adaptability;
• Ability to multitask; 
• Secretary skills; 

How to apply: Please send us your CV updated to recruitment(@)ccifv.org and quote the reference REF 061/2018 in the email subject field.

Only shortlisted candidates will be notified.