Personal Assistant to GM – HCMC – REF 061/2018

Workplace: HCMC

Company profile: french company in pharmaceutical sector

Job Description: 

Provide assistance for General Manager, help GM to manage her workload, organise her day and free up the time by providing administrative support.

  • Screening phone calls, enquiries and requests, including handling them when appropriate; 
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the General Manager;
  • Meeting and greeting visistors at all levels of seniority; 
  • Organising and maintaining diaries and making appointments;
  • Producing documents, briefing papers, reports and presentations; 
  • Organising, attending meetings, taking minutes and ensuring the General Manager is well prepared for meetings;
  • Liaising with clients, suppliers and other staff; 
  • Deputising for the General Manager, standing in for GM in her absence, making decisions and delegating work to others in the General Manager's absence;
  • Responsibility for accounts and budgets with Principals; 
  • Organising logistics for visitors from Principals as well as Head Quarter not limited to incoming visa, accommodation, transportation;
  • Managing and reviewing filing; 

Job Requirements:

  • At least 2 years of similar experience
  • Previous clerical, secretarial or commercial work experience is essential
  • Fluent English & French speaking; 
  • Listening and Communication Skills;
  • People/Interpersonal Skills: first line of communication between GM and the outside world, potentially speaking with clients, other employees and upper management;
  • Organisation Skills; 
  • Computer Skills: Writing emails, transcribing notes, faxing, copying, and creating spreadsheets or printing documents figure heavily in an personal assistant's day; 
  • Flexibility;
  • Adaptability;
  • Ability to multitask; 
  • Secretary skills; 

How to apply: Please send us your CV updated to recruitment(@) and quote the reference REF 061/2018 in the email subject field.

Only shortlisted candidates will be notified.

Partager cette page Partager sur FacebookPartager sur TwitterPartager sur Linkedin


Implantez-vous au Vietnam !